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Terms and Conditions

 

Booking Terms & Conditions

 

Mid-term Adventure Club
Lorne Estate Outdoor Adventure Centre ('The Centre')

 

By making a booking, the parent or legal guardian agrees to the following Terms & Conditions on behalf of the child.

 

  1. Eligibility & Participation
  • The Mid-term Adventure Club is open to children aged 7 to 11.
  • Children must be able to participate safely in outdoor and adventure activities within a group environment.
  • The Centre reserves the right to refuse or terminate participation if a child’s behaviour or needs present a risk to themselves, other participants, or staff.

 

  1. Booking & Payment
  • All bookings must be made in advance via www.discoverlorne.org.uk/holidayclubs
  • Full payment is required at the time of booking to secure a place unless otherwise stated.
  • Bookings are accepted on a first-come, first-served basis and are subject to availability.

 

  1. Cancellations & Refunds
  • Cancellations made within 2 weeks of the start date are non-refundable.
  • No refunds will be given for non-attendance, illness, late arrival, or early collection.
  • If the Adventure Club is cancelled by The Centre, a full refund will be provided.

 

  1. Weather & Programme Changes
  • Activities that take place outdoors will proceed in most weather conditions.
  • The Centre reserves the right to modify, substitute, or cancel activities due to weather, safety considerations, or other unforeseen circumstances.
  • Parents/guardians are responsible for ensuring children arrive with appropriate clothing and footwear for outdoor activities, including waterproofs, warm layers, sun protection, and spare clothes.

 

  1. Health, Medical & Additional Needs
  • All medical conditions, allergies, dietary requirements, and additional support needs must be disclosed at the time of booking.
  • Any medication must be clearly labelled and provided with written administration instructions.
  • In the event of illness or injury, staff may administer basic first aid and, if necessary, seek emergency medical assistance.
  • Parents/guardians agree to be contactable during programme hours.

 

  1. Safety & Supervision
  • The Centre operates in accordance with relevant UK and Northern Ireland health and safety legislation, and hold Adventuremark accreditation.
  • All activities are risk assessed and led by suitably trained and qualified staff.
  • Children must follow staff instructions at all times.
  • Ongoing unsafe or disruptive behaviour may result in a child being withdrawn from activities. No refund will be issued in such circumstances.
  • Smoking/vaping is not permitted inside any building and only in designated areas outside.
  • Dogs are not permitted onsite, with the exception of assistance dogs.

 

  1. Drop-off & Collection
  • Children must be dropped off and collected at the specified times and locations.
  • Late collection may incur an additional charge.

 

  1. Safeguarding
  • The Centre is committed to safeguarding and promoting the welfare of children.
  • All staff working with children are appropriately vetted and trained in safeguarding procedures.
  • Any safeguarding concerns will be managed in line with The Centre’s Safeguarding Policy and relevant Northern Ireland guidance.

 

  1. Personal Belongings
  • Children are responsible for their own belongings.
  • The Centre accepts no responsibility for loss, theft, or damage to personal items.
  • Valuables, including electronic devices, should not be brought to the Adventure Club.

 

  1. Photography & Media
  • Photographs or videos may be taken during activities for promotional, training, or record purposes.
  • Media consent preferences must be indicated during the booking process.

 

  1. Statement of assumed risk

The participant’s parent/guardian:

  • confirms understanding that the activity involves specific inherent hazards that can cause injury, disability, or death.
  • declares that their participation is voluntary and they choose to participate despite the known risks.
  • agrees to waive, release, and discharge the activity provider from liability for injury or damage.
  • takes full responsibility for their own actions, health, and safety, including ensuring they have sufficient skill and fitness to participate.
  • agrees to indemnify (pay for costs and legal fees) the provider if a lawsuit is brought against them.
  • gives consent for emergency first aid or medical care if needed and agrees to bear the costs of such treatment or transportation. 

 

  1. Acceptance of Terms
  • By completing a booking, the parent or legal guardian confirms that they have read, understood, and agreed to these Terms & Conditions and consent to the child’s participation in adventure club activities.

 

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